Is your bid ready to submit—or just written?

Ready to submit means the same bid passed every check.

Ask the person approving submission to name the files they are approving. Can they see the current requirement, the evidence behind the answer and any unresolved issue? If a file changes after review, check the affected content again before upload.

One unsupported claim. One clear next action.

A synthetic bid promises a 40% reduction in missed appointments. The evidence supports 18% for one clinic—not the submitted claim. Follow the correction before the package goes to the buyer.

Current buyer instruction B-017 v2 requires a documented result and its limits. Check the wording against the current instruction, not a reused answer. B-017 v2 remains the review baseline.

Claim and supporting proof Candidate A states 40%; E-017 v1 records 18% in one clinic. The evidence owner narrows the claim to the recorded result and scope. Candidate B states 18%, the clinic, the period and the limits.

Approval after correction Candidate A stays on HOLD; changing a sentence is not a new clearance. The authorised reviewer checks the revised claim and its evidence again. Record the decision for Candidate B; keep HOLD if a critical condition remains.

The files that will leave A new export can differ from the version reviewed. Match the final file inventory to the reviewed version before sign-off. CLEAR is conditional on all defined checks passing; portal review and submission remain human steps.

Illustrated team-control example, not a customer result or an executed REQVERA import test. The figures and documents are synthetic. Approval must be observed and recorded; this example does not prove product clearance or buyer acceptance.

Use the seven-stage release checklist to record the evidence behind each decision. If buyer authority changes, follow the amendment impact chain before carrying an earlier approval forward.